A salary slip is the statement an employer gives each employee every month: what was earned, what was deducted, and what was paid into the bank. Banks ask for the last three when you apply for a loan or a credit card, embassies ask for them with a visa file, and a new employer asks for one to confirm your last salary. Enter the amounts and the gross, total deductions and net pay are added up for you.
On this page
What a salary slip in Nepal contains
Employer and month. The organisation's name, address and PAN, the month the salary is for, and the date it was paid.
Employee. Name, designation, employee ID, PAN, Social Security Fund number and the bank account the salary went to.
Earnings. Basic salary, dearness allowance, any other allowance, overtime, and the festival allowance in the month it is paid.
Deductions. The employee's Social Security Fund or provident fund contribution, Citizen Investment Trust, income tax deducted at source, and any advance.
Net pay. Gross earnings less total deductions, in figures and in words, with the signature of the person who prepared it and the organisation's stamp.
Salary slip, salary sheet and salary certificate — the difference
A salary slip (payslip) is for one employee for one month. This page makes that.
A salary sheet is the employer's own register listing every employee's pay for the month; it is kept in the accounts and is not given to staff.
A salary certificate is a letter on letterhead stating what a person earns, addressed to a bank or an embassy. If that is what you were asked for, use the salary certificate instead.
Getting the figures right
Basic salary and dearness allowance should be shown separately. Provident fund, gratuity, the festival allowance and overtime are all calculated on the basic salary, and the legal minimum salary in Nepal is set as a basic figure plus a dearness allowance.
Where the employer is registered with the Social Security Fund, the amount deducted from the employee is commonly 11% of the basic salary, with the employer contributing a further 20% that does not appear as a deduction.
For the tax line, the income tax calculator works out the monthly deduction under the 2083/84 slabs. The Dashain allowance, gratuity and SSF guide explains each entitlement.
How to make a salary slip online
- Enter the employer and the employee.
- Add the earnings: basic salary, dearness allowance, overtime, the festival allowance and any other allowance.
- Add the deductions: Social Security Fund or provident fund, Citizen Investment Trust, income tax (TDS) and any advance. The totals and the net pay are worked out for you.
- Add who signs. Download it as a PDF, or as a Word file you can still edit. It is free, there is no sign-up, and nothing you type is uploaded.
Common questions
What is the format of a salary slip in Nepal?
The employer's name and PAN at the top, the month and payment date, the employee's details, a list of earnings (basic salary, dearness allowance, other allowances, overtime), a list of deductions (Social Security Fund or provident fund, tax, advances), the net pay in figures and words, and a signature and stamp.
Is a salary slip the same as a salary certificate?
No. A salary slip is the monthly statement of what was paid and deducted. A salary certificate is a letter from the employer stating your salary, written for a bank or an embassy.
Can I download the salary slip in Word or PDF?
Yes. The finished slip downloads as a PDF ready to print, or as a Word file you can edit further. A filled-in sample in both formats is on this page.
Can I make a salary slip in Nepali?
Yes. Choose Nepali as the document language and the headings print as तलब पर्ची, आम्दानी, कट्टी and खुद भुक्तानी.
Does the employer have to sign the salary slip?
A slip that will be shown to a bank or an embassy should carry the signature of the person who prepared or approved it and the organisation's stamp. Print it on letterhead where the organisation has one.
Is my information sent anywhere?
No. Everything stays in your browser. Nothing is uploaded, and there is no account unless you make one to sync your work across devices.
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