Application for character certificate: school, +2 and campus, in English and Nepali

A character certificate — चारित्रिक प्रमाणपत्र in Nepali — is an institution’s statement that it knew you for a stated period and found your conduct good. Only the school or campus that taught you can issue it, so the application goes to its head.

The certificate itself, and what it must contain, is on the character certificate page. This page is about asking for one.

Keep it to one page and one request. The office reads it to find you in its registers, so the numbers matter more than the wording.

1. 1The date, at the top. A Nepali application takes the date in B.S.
2. 2Who it is to: the Principal or the Campus Chief, then the name and address of the school or campus.
3. 3The subject, in one line: “Application for a character certificate”, or in Nepali “चारित्रिक प्रमाणपत्र पाऊँ भन्ने बारे।”
4. 4Who you are: your full name exactly as on your marksheet, your class or programme, section, roll number and the years you studied there.
5. 5The number the office looks you up by: your SEE symbol number; your NEB symbol and registration number for +2; your university registration number and exam roll number on a campus.
6. 6Why you need it, and by when: “for admission to class 11”, “for a scholarship form due on 15 Bhadra”. A deadline tells the office how soon.
7. 7The request, in one sentence, and a thank-you.
8. 8Your signature, your name below it, and a phone number in case the office needs to reach you.
9. 9What you attach: usually a copy of your marksheet or gradesheet, and your admit card or student ID. Ask the office if it wants anything else.

Most students write this one after the SEE results, when the +2 school or college asks for a character certificate with the gradesheet.

The same request in Nepali. The निवेदन tool lays out a Nepali application and downloads it as a PDF: put श्रीमान् प्रधानाध्यापक ज्यू in ‘Addressed to’, the school in ‘Office’, the subject below, and this paragraph in place of the opening one.

After +2 the certificate comes from the school or college where you did classes 11 and 12, not from NEB. Bachelor’s admissions ask for it: Tribhuvan University’s first-year admission notice lists a character certificate with the transcript, and Kathmandu University’s 2026 admission notice asks for both the +2 and the SEE certificates.

On a campus the application goes to the Campus Chief (क्याम्पस प्रमुख), and the numbers the office needs are your university registration number and exam roll number. For an English version, use the +2 letter above with “The Campus Chief” and those two numbers.

If the certificate is going with a job application, the application letter itself can be written in the job application tool, in English or Nepali.

You do not write the certificate: the school or campus does, on its own letterhead. It is short, and most follow the same pattern.

• The institution’s letterhead, a reference number and the date of issue.
• Your full name and, on a school certificate, your father’s or mother’s name.
• The years you studied there and the class or programme you completed.
• The conduct line — in English usually “bore a good moral character” — and often a sentence that no disciplinary action was taken against you.
• On some certificates, your symbol number and the year you passed; others leave the results to the marksheet.
• The principal’s or campus chief’s signature and name, and the school’s stamp.

When a form asks for a character certificate and says nothing more, it means the one from your school or campus. When a visa, an embassy or a job abroad asks for a police character certificate, it means something else: Nepal Police’s police clearance report (प्रहरी चारित्रिक प्रमाणपत्र). No school can issue that, and you do not apply to your principal for it.

Fees and times differ from school to school. Schools usually issue a character certificate within a few days, some free and some for a small fee. It can take longer in the admission season, or if you left years ago and the office has to search old registers. Ask at the office, and apply as soon as your results are out.

• College admission. Class 11 admission after SEE usually asks for it with the gradesheet. Bachelor’s admission asks for the +2 one, and Kathmandu University’s 2026 notice asks for the SEE one as well.
• Scholarships. Scholarship forms often list it with the marksheet and citizenship.
• Jobs. Some employers and public application forms ask for the character certificate from your last institution with your academic documents.
• Study abroad. Foreign universities and education consultants often ask for an English character certificate from your last school or campus. The visa itself usually wants the police report instead.